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====== Music and Performing Arts (MAPA) Policy ======

===== Article I - Responsibilities of the MAPA Chair =====
==== Section 1 - Meeting Management ====
  - The Chair of the MAPA Committee shall be responsible for the scheduling and organizing of MAPA committee meetings.  
    - Committee Meetings should be held 2-3 times per semester. 
==== Section 2 - Service Management ====
  - The Chair of the MAPA Committee shall be responsible for the maintenance of the service hours form and spreadsheet. 
  - The Chair shall also be the administrator of the Brotherhood’s Givepulse account, and should sign up Brothers for service opportunities Brothers have chosen to volunteer for. 
==== Section 3 - Brotherhood Projects ====
  - The Chair shall be responsible for selecting the main projects that members of the Brotherhood will be involved in coordinating and organizing, as well as appointing project heads.  
    - The advised amount of projects is approximately 4. 
  - The Chair shall be responsible for allocation of funds received from finance toward MAPA projects. 
  - The Chair shall be responsible for maintaining contact with the project heads. 
==== Section 4 - Calendar ====
  - The MAPA Chair requires edit access to the Fraternity Google Calendar. 
  - The Chair is responsible for creating relevant Google Calendar events, and inviting the appropriate individuals. 
==== Section 5 - Additional Responsibilities ====
  - The Chair shall also be responsible for the following: 
    - Holding meetings in conjunction with the vice president if a Brother is experiencing difficulties or difficulty is anticipated with meeting the required service hours. 
    - Maintaining and updating a contact sheet for persons and local organizations that the Brotherhood chooses to maintain contact with. 
    - Reaching out to local organizations, such as the Visual and Performing Arts department, the Rosza, and Local Schools for possible service opportunities. 

===== Article II - Responsibilities of the Committee =====
==== Section 1 - Service ====
  - Before each semester, and Lock-In if applicable, the MAPA Committee shall determine the amount of service hours that each Brother will be responsible for completing. 
    - This should be based on the amount of available projects, as well as the amount of Brothers active in the Brotherhood. 
    - A Fundraising Representative shall be present during this process. 
    - The amount shall be presented to the Brotherhood either during the first or second meeting of the semester after lock-in. 
  - The amount of service hours required per Brother may be changed during a semester if deemed necessary by the Brotherhood. 
    - The MAPA Chair and committee shall meet to discuss what the new amount of required service hours shall be.  
    - The new quantity shall be proposed at the next general meeting during the MAPA Report or during New Business. 
    - The Brotherhood must vote by simple majority vote to approve or deny the proposed change to the service hour requirement. 
  - The MAPA committee should also present service opportunities to the Brotherhood during the “Sign-Ups” section of the meeting during New Business. 
  - If a Brother fails to meet the required amount of service hours, or if other concerns arise regarding the ability to complete the service hour requirements, a meeting is recommended to be held between the Brother and the Vice President and the MAPA Chair. 
    - This meeting should have the purpose to discuss possible solutions going forth for how the Brother should approach meeting their service hour requirements for the remainder of the semester. 
      - Possible solutions may include, but are not limited to, lowering the requirement for the Brother or lessening the amount of committees the Brother is involved in. 
==== Section 2 - Organizing Events ====
  - New or Uncommon Events. 
    - Present idea and gauge interest. 
    - Arrange with relevant authorities and stakeholders. Establish lines of communications to points of contact. 
    - Set a time, date, and location. 
    - Put event(s) on the Zeta calendar. 
    - Hold sign-ups during general meetings. 
  - Scheduling Events 
    - Do not schedule events for times that conflict with those scheduled by Campus Involvement, Rushing, and Member Education committees, as well as general meetings. 
    - MAPA projects should avoid scheduling over other music and performing arts events on or near campus. 
  - Rozsa Events 
    - Zeta Chapter does not plan these. Service opportunities are offered by the Rozsa Front of House Manager. 
    - Lists of those who have signed up for each event are given to the Rozsa Front of House Manager, as far in advance as possible. 
    - Brothers who must cancel are to inform both the Service Chair(s) and the Rozsa Front of House Manager. 
    - Brothers are to wear the Rozsa polos and magnetic badges stored in the Rozsa locker. 
  - For further detail, look at the MAPA and service handbooks. 
    - Pep Band Camp Dinner, Ushering at Rozsa/McArdle, Pep Band Truck Unloading, and Dinner and a Movie are all described in the service handbook. 
    - Details regarding Jam Session, Karaoke, Post-Show Reception, and Jazz Cafe projects, in addition to future projects should be noted in the MAPA Handbook. 
    - The current contact list is described in the MAPA Handbook, and should be updated as needed. 
==== Section 3 - Conduct ====
  - Expected conduct of Brothers at MAPA events should follow that which is outlined within the National Conduct Policy and the National Risk Management Policy. 

===== Article III - Committee Resources =====
==== Section 1 - Rozsa Locker ====
  - Zeta Chapter has a locker on the second floor of Walker, # 151. 
    - The code is available to all Brothers on request. 
  - The ushering shirts and magnetic badges are stored here between events. 
  - Personal items may be stored by Brothers during events. 
==== Section 2 - Finances ==== 
  - The MAPA committee receives the funds to host events from the Finance committee. 
    - Funds are divided between the projects by the MAPA Chair. 
  - Funds generated from MAPA events go to the finance committee.
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