Fundraising Policy

1. Fundraising Chair presents the Program Sales Presentation once per year, - near the beginning of the year.

   1. This is to teach newer Brothers and remind older Brothers about how to sell programs at the SDC.

1. Fundraising Chair holds Signups for Program Sales Events during New Business.
2. Fundraising Chair creates a list of the available Program Sales Events before General Meeting.

   1. Fundraising Chair puts the events in the Mu Beta Psi Google Calendar.

      1. After signups, the Fundraising Chair creates separate Google Calendar invites for each event and adds each Brother participating.
   2. If an event conflicts with General Meeting or there are no Brothers available to work a sales shift, the Fundraising Chair notifies the event’s point of contact.

      1. As long as there are enough Brothers signed up for a Program Sales event, as required in the contract, the event can proceed.
3. After each Program Sales Event, the Fundraising Chair keeps a record of the event.

1. Contract Renewal

   1. If required, the Brotherhood must vote on renewals or changes to the contract at the end of the contractual period.

      1. If the contract is to be terminated, the Fundraising Chair shall inform the other party in writing.
      2. If the contract is to be edited, the Fundraising Chair shall meet with the other party to review and edit the contract.
2. Money Collection

   1. After all Program Sales Events for the year have been completed, the Fundraising Chair collects the donation money and gives it to the Treasurer to deposit in the bank account.
   2. The money earned from Program Sales Events gets sent to the Chapter’s mailbox, where it will be given to the Treasurer to deposit into the bank account.

1. Product: a good the Brotherhood has purchased for the purpose of resale in order to gather funds
2. Box: a general term for a bulk collection of Product, meant to be sold individually

1. Fundraising Chair is responsible for presenting the logistics and plan for purchasing the Product, to be voted on by the Brotherhood.

   1. This must be passed by a majority vote of the Active Membership.
2. Fundraising Chair is responsible for acquiring the Product.

   1. If the Product is to be picked up, Fundraising Chair is responsible for finding someone to pick up the Product.
   2. If any Product is to be shipped, the Product should be shipped to the address of the Fundraising Chair, if possible. Otherwise, the Fundraising Chair is responsible for finding an appropriate address for the Product to be shipped to.
3. If the vote passes, Fundraising Chair purchases the Product and prepares to distribute it to the Brotherhood.

1. Fundraising Chair is responsible for providing Brothers with the purchased Product to be sold on campus.

   1. Fundraising Chair keeps a record of who was given how many boxes on each day.
2. Fundraising Chair is in charge of sign-ups for Product Sales events.

   1. See Article I, Section 2.2.1 for more details.
3. Fundraising Chair is responsible for notifying the Brotherhood about the current supply of Products.

1. All money obtained from selling Products is given to the Fundraising Chair.

   1. If a Brother no longer wishes to sell the Product, they must return the Product and any money obtained from selling it to the Fundraising Chair.
2. Fundraising Chair must give all money earned from selling Products to the Treasurer at the first meeting of each month to be deposited into the bank account.

1. Assist the Fundraising Chair in their necessary duties.
2. The Fundraising Committee is responsible for determining the logistics for purchasing Products for resale.

   1. The purchase must be within the budget.
   2. The purchase must be approved by the Brotherhood by a majority vote.
3. Plan Product Sales Events on campus at locations such as Fisher Hall and the Library.

   1. Fisher is available 4 times per semester.
   2. The Library is available 2 times per semester.

1. If a Brother signs up for a Fundraising Event, they are required to attend.

   1. If circumstances arise where a Brother is unable to attend, they shall notify the Fundraising Chair of their absence.
2. At the end of a Fundraising Event, all Brothers in attendance help to count money.

   1. At least two Brothers should be present to count the money.
   2. If there is only one Brother at a Fundraising Event, a witness may be required.

      1. Look to the specific event’s instructions to see if a witness is required for counting money.
3. MITs

   1. There must be at least a 1:1 ratio of Brothers to MITs for all Fundraising Events.

1. Brothers are not required to sell Products.
2. If a Brother does wish to sell Products, they must follow all laws and rules set by Michigan Technological University.

   1. Brothers may not sell Products in front of other retail dining locations on campus. For example: Keweenaw Commons, Library Cafe, and Dining Halls.
3. Brothers can receive Products from the Fundraising Chair to sell.

   1. Once a Brother has sold a box of Product, they must give the money earned from that box to the Fundraising Chair.

1. Sales Bag

   1. The Sales Bag is kept in a locker in the SDC, under the name “Mu Beta Phsi”.

      1. The combination to this locker is available to Brothers upon request to the Fundraising Chair.
   2. Items in the Sales Bag

      1. Binder with a record of past Program Sales Events.
      2. Small Mu Beta Psi banner
      3. First Aid Kit
      4. Donation Bag
      5. Any other items deemed necessary by the Fundraising Chair.
2. Items in the “Hobbit Hole”

   1. Large Mu Beta Psi banner, on a PVC pipe.
   2. Large Mu Beta Psi banner, on a wooden railing.
3. Program Sales Presentation

   1. For more information about program sales for Michigan Tech Athletics, the Program Sales Presentation is in the Drive.
4. Program Sales Contract

   1. The Program Sales Contract is kept in the Drive for reference and record-keeping purposes.
5. Fundraising Handbook

   1. The Fundraising Handbook is in the Drive for more procedural information.

As adopted on November 5, 2023