Intranet Meeting Etiquette

This is an unofficial document. It is meant to be a reference, to help meetings run smoother.

Introductions

Always include your Chapter during roll call.
When stating your position/ role, include that as it relates to the meeting. (Ex: If you’re a Chapter Vice President, and you’re proxying at a NITC meeting, don’t write “Vice President”; write “proxy”.)
Please be sure to change your display name so people know you by your actual name instead of your intranet username. Check out the Chat FAQ for directions

You can change your font and color so that your text stands out from the others.
Try to avoid obnoxious color/font combinations.

!: Raising your hand to call for the floor to make a statement. Use this when obtaining the floor to answer a question asked by the chair, to make a motion, or when making a general statement.

?: Raising your hand to call for the floor to ask a question (point of information).

:30 (or other number): The number is an allotted time (in seconds). The Chair asks a question and leaves a certain amount of time within which to respond.

Type out as much as possible in advance in a Word document (or another word processor). Then you can copy and paste into the typing box. Be sure to yield when finished.
Keep your comments as concise as possible
Do not engage in circular discussion
Be sure to follow along. Meetings online move much more smoothly when everyone is paying attention and doing as little multitasking as possible. You wouldn’t want someone watching a movie on Netflix during an in-person Psi meeting, right? Mu Beta Psi is important to all of us.
Be vocal! As a Brother, you have a voice. Don’t just wait for someone else to say what you’re thinking or to ask the questions you’re wondering.

Main motion: “I move to…”
Changing a motion: “I move to amend the motion to…”
Asking a question/requesting information related to a main motion: “Point of information” (can interrupt)
Calling attention to a broken rule or procedure: “Point of order” (Can interrupt)