Alpha Chapter Finance Policy

Fall 2017

  1. Dues
    1. Active Dues:
      1. Chapter Dues: $60.00 per semester;
      2. National Dues: $50.00 per semester;
      3. Total Current Semester Dues Payment:
        1. $110.00 if Active, Special Active, Alumni Active or Pledge in the previous semester;
    2. Special Active Dues
      1. Chapter Dues: $30.00 per semester;
      2. National Dues: $50.00 per semester;
      3. Total Current Semester Dues Payment:
        1. $80.00 if Active, Special Active, Alumni Active or Pledge in the previous semester;
    3. Affiliate Dues
      1. Chapter Dues: $30.00 per semester;
      2. National Dues: not applicable;
      3. Total Current Semester Dues Payment: $30.00.
    4. Alumni Active Dues
      1. Chapter Dues: $30.00 per semester;
      2. National Dues: $50.00 per semester;
      3. Total Current Semester Dues Payment:
        1. $80.00 if Active, Special Active, Alumni Active or Pledge in the previous semester;
    5. All dues must be paid on or before the call to order for the third regularly scheduled Alpha Chapter general meeting. Any minor delay must be cleared with the Treasurer 24 hours before the call to order for the third regularly scheduled Alpha Chapter general meeting.
      1. Brothers experiencing financial hardships and wishing to be Active, Special Active, Alumni Active, or Affiliate in the current semester may make special payment arrangements with and by permission of the Treasurer.
      2. Payment plans must be requested using the distributed Payment Plan forms.
        1. All payment arrangements must be established on or before the call to order for the third regularly scheduled Alpha Chapter general meeting.
        2. As per the Bylaws, any Brother who is in outstanding debt to the Chapter will be put in bad standing until said debt is repaid or recognized and a payment plan is made with the Treasurer.
  2. Budgets
    1. Committees and officers wishing to make purchases during the current semester must submit budgets to the Treasurer by the third Alpha Chapter general meeting of the current semester.
    2. Budgets must be submitted using Budget Request Forms or similar formats as requested by the Treasurer.
    3. While budgets are being reviewed, final authorization regarding Chapter funds shall lie with the Treasurer.
    4. To receive reimbursement for budgeted purchases, itemized receipts accompanied by completed Reimbursement Forms must be submitted to the Treasurer.
    5. The Treasurer has the power to refuse to reimburse Brothers who made purchases not reported in an approved budget.
  3. Reimbursements
    1. Brothers may move for reimbursement of purchases not within a committee’s submitted budget, if previously denied by the Treasurer. This must be approved by a two-thirds (2/3) vote of the Active Brotherhood in the New Business portion of a general meeting.
    2. An itemized receipt, or copy of an itemized receipt, accompanied by a completed Reimbursement Form must be presented to the Treasurer before reimbursement is made.
    3. Budgeted reimbursements must be requested within 14 days of the time of purchase, unless otherwise specified by the Treasurer.
    4. Reimbursements will be distributed at the next regularly scheduled general meeting, unless otherwise specified by the Treasurer.
    5. Any officer with access to the Fraternity bank account cannot write themselves a check of any nature.
  4. Attendance
    1. Members of Finance Committee are allowed up to three (3) unexcused absences each Semester.
    2. Any unexcused absences beyond the three (3) allowed will incur a penalty of the committee member
      1. The penalty either being:
        1. A fine of $5.00 per meeting, which should be submitted to Executive Committee for record keeping and potential repercussions, or
        2. A Committee Member can opt to have their absences become one (1) general absence with written documentation from the Finance Committee Chair to the Secretary.
    3. If a Member of Finance Committee will be unable to attend a meeting for any reason, s/he should contact the Treasurer as soon as possible.
    4. If a Member of Finance Committee wants to petition to have an absence excused, the Treasurer must have been informed of the absence before the meeting had begun. Petitions must be submitted to Executive Committee within a week of a meeting, unless there are extenuating circumstances.
    5. The Treasurer will determine whether any further absence(s) is/are excused and can only be excused under extenuating circumstances.
    6. If unable to meet attendance requirements, the Brother shall inform the Chapter President that s/he is unable to be on Finance Committee.
  5. Returned Checks
    1. Returned check charges will include the amount of the check and cover any service charges imposed by the bank, payable in cash only, and the prior charges will be considered overdue unless otherwise stated.
    2. Any individual with more than one (1) returned check per semester will be required to submit all further payments to the Chapter in cash only for the remainder of the academic year.
  6. Late Fees
    1. Late payment of dues will incur an initial fee of $10.00. Excessive tardiness in payment may result in further charges at a rate of $5.00 per two weeks.
      1. A late payment is defined as any payment paid seven or more days after the due date set by the Treasurer. This excludes prior notification of the Treasurer within those seven days.
      2. Excessive tardiness is defined as every fourteen days after the initial fee is implemented. This excludes prior notification of the Treasurer within those seven days.
    2. Other late fees may be enacted at the discretion of the Treasurer, subject to review and approval by the Finance Committee.
  7. Fines
    1. All fines assessed by any officer or committee chair in accordance with any Alpha Chapter policy must be paid to the Treasurer within two weeks of the date the fine is charged.
      1. The officer or committee must submit in writing an invoice of the fine, including the amount and reason for the fine, to the Treasurer and the Brother being fined.
      2. The Treasurer shall be responsible for collecting monetary fines. Any non-monetary fines are the responsibility of the officer or committee chair who submitted the fine.
    2. Fines assessed at the National level shall be charged to the officer or committee chair responsible.
    3. All fines may be appealed in writing to the Executive Committee within one week of the Brother receiving the fine.
  8. Fundraising
    1. All Mu Beta Psi sanctioned fundraisers should follow all NC State and Mu Beta Psi (both Alpha and National) Policies.
      1. In the case of a fundraiser breaking these policies or any policies that would surpass these (i.e. NC law and Federal Law) the event must be immediately cancelled.
    2. Any money that passes hands between customer/supporter and Treasurer must be handled by a Brother, with the supervision of a Brother, or be stored in a Fraternity controlled space.
      1. Only Brothers may host fundraisers under the name Mu Beta Psi. Pledges may host with Brothers supervising.
      2. Only Brothers may help with cash sales of Brotherhood fundraiser. Pledges may handle cash with a Brother present.
      3. When money is not at a fundraiser (i.e. cash that may be used for change before the fundraiser or profits after an event) these funds must be in a safe and fraternity controlled space.
        1. A fraternity controlled space is defined as:
          1. The Psi room
          2. The car or bedroom of a Brother (preferably the Treasurer)
          3. Mu Beta Psi Alpha or National Bank account
          4. With the Fraternity’s Faculty Advisor
    3. Advertisement of all Fundraisers
      1. Any advertisements made about fundraisers must be honest and contain no false advertising.
      2. All profits (after covering costs) must go wherever it was stated within advertising.
  • policies/chapters/alpha/finance.txt
  • Last modified: 2019-12-05 21:20
  • by Kate Wenger