Download the template below to get started. Remove sections that don't apply right now; you can always add them back. Refer to the Guide to Writing Policies, so your policy is easier for people to read.

policy-template.txt

====== Policy Title ======
 
This template is based on the [[resources:template]]. Replace each template sections with your response, removing placeholders as you go.
 
  * //Policy Owner: //
  * //Policy Contact: //
  * //Date Proposed: //
  * //Date Effective: // 
 
----
 
==== Policy Statement ====
 
The policy statement is the governing principle, rationale, or intent that guides the action we take. It states what we do, but not how. This statement should be concise — brief enough to memorize word for word.
 
==== Reason for Policy ====
 
Justify why the policy is being issued. Reference the policies, statutes, or governing principles that mandate (or constrain) its application. This section may include a statement of how the policy is related to the core mission and values. 
 
==== Enforcement ====
 
  * To whom does the policy apply?
  * What are potential repercussions for violating the policy?
  * What is the effective time period? Specify whether this represents an ongoing change or a short-term effect.
  * How often is this policy reviewed for substantive or technical updates?
 
==== Procedures ====
 
  * Procedures are the //required// action steps to implement the policy. You may want to include guidelines, but guidelines are not mandatory. Guidelines would go in the "forms and instructions" section instead.
  * List each action step clearly and accurately. While procedures are organized as a chronological series of steps required to accomplish a task, responsibilities (below) are organized as lists of tasks that must be completed by an individual or office.
 
==== Forms and Instructions ====
 
  * Links to guidelines or supporting documents needed to comply with the policy
 
===== Policy Details =====
 
=== Definitions ===
 
  ; Term
  : Explanation of the term in [[wp>Plain language]]
  : Additional meanings if the term can mean several things
  ; Term
  : Explanation of the term in [[wp>Plain language]]
  : Additional meanings if the term can mean several things
 
=== Responsibilities ===
 
//List each position or office that's directly related to the above procedures or enforcement sections. Each position or office will have its own brief list of responsibilities. Keep each line short — less than a tweet — so the responsibilities are easy to skim and remember.//
 
== Position/Office ==
  * What __responsibilities__ are held by this position or office? List each responsibility on its own line, starting with an [[resources:action-verbs|action verb]]. There must be __at least one__ role responsible for each task. If some parts of the responsibility may be delegated to people at different levels, then mention likely delegates.
  * Is this position or office __accountable__ for the correct, thorough application of the policy? List each task on its own line, starting with an [[resources:action-verbs|action verb]]. Then name the role who must seek final approval from this position or office. There must be __only one__ accountable position or office specified for each task associated with this policy.
  * Is this position or office __consulted__ by others to achieve a task of their own? Using an [[resources:action-verbs|action verb]], list each subject matter or opinion offered by this role to help others achieve their own tasks. This is usually two-way communication.
  * Will this position or office be __informed__ by others? Use an [[resources:action-verbs|action verb]] to list each task on its own line that cause this position or office to expect routine progress reports, or announcements of completion. This is usually one-way communication.
 
=== Related Information ===
 
  * Fraternal policies that relate to the policy
  * Laws, policies, and regulations at the Federal, State, or Campus level that relate to the policy
  * Associated websites, and documents that provide supplemental information to the policy